To entrepreneurs, work organizer apps (aka organization apps) are very essential in other to be organized at all times, stay productive, and/or keep teams on the same page.
Organizations app has exploded in the app market over the last few years, and there are dozens of apps that can help you achieve organization in any area of your life and business.
In this article, we’ll look at 21 best work organizer apps available right now along with some brief commentary on why they make such good choices in keeping your workload manageable and making sure nothing falls through the cracks.
Let’s dive in.
What Are Work Organizer Apps?
Work organizer apps or organization apps are mobile application/software programs designed to help users manage their work and assigned tasks.
Work organizer apps may also be referred to as “organization apps” or “Life organizer apps” because literally, what they do is that they help you get organized.
Organization apps come with additional features that provide you with a better working experience.
They designed some of these programs to make it easier for you to organize projects and folders, as well as make it easier for you to share information between applications.
Do you need an app to Organize your work?
Yes, “IF” you want to be more productive, you need an app that can help you organize your work.
If you are a business owner, chances are you wear a lot of hats–but fortunately, there are lots of work organizer apps that can and will help you tackle almost any challenge.
While it may seem overwhelming to find one that’s right for your business (especially when they all tout features like AI and location-based reminders), we’ve found that some stand above others.
If you or your team want to be productive and be able to focus on key your tasks till accomplishment, these 21 apps can make it much easier.
What are the Benefits of Using Work Organizer Apps?
There are lots of benefits when using work organizer apps for your projects, either at home or office.
If you don’t have an app that allows you to keep track of your tasks, then you will be probably disorganized.
Organization apps allow you to use your time efficiently and stay organized at all times.
Here are 7 great benefits which make these life organizer apps worth downloading.
1. Work organizer apps help you collaborate efficiently: Most apps are user-friendly and they have a feature that allows users to communicate with colleagues when they’re working on specific tasks together
2. Work organizer apps allow business owners to manage their time effectively. Time management is one of the best reasons people use organization applications.
3. Work organizer apps keep those who run businesses well organized by reducing paperwork load and allowing them to focus more on creating profitable products.
4. Work organizer apps make your life more streamlined as you no longer have to flip through papers or use sticky notes that are not handy when you need them.
5. Organization apps help to reduce clutter and eliminate digital disorganization so they can access anywhere it on any device.
6. Work organizer apps or Organization apps help you take control of your information and files otherwise saving time, energy, and money.
Using Work organizer apps helps improve productivity so you can finish work faster and focus on other things.
Productivity boosts lead to increased revenue which leads to greater profits for businesses.
Those are just some of the many benefits of using organization apps! It’s only up from here!
Now let’s look at the best organization app that can make your life easier in 2022
21 Best Work Organizer Apps of 2022
Here are my top picks of the best work organizer apps organization apps that can make your life and work easier in 2022.
These are the apps I personally use for managing and organizing my work for clients, tasks for my blog (most especially writing and publishing my articles), and some other personal goals.
Here they are;
I refer to Evernote as the king of best overall work organizer apps. Evernote is the best organizer app for note-taking (which I often use for my articles).
Evernote is a robust tool that is used for basically everything, ranging from brainstorming, and note-taking to organizing your task.
Whether you’re looking to organize your music, recipes, workout routine, or an easy way to document your thoughts or you just want a daily planner, Evernote got your back.
With so many free options, it’s an easy way to keep track of many things.
It has a simple interface and allows you to tag notes with hashtags and add your own comments along with photos and links.
The app is available for both iOS and Android users.
Looking for a simple way to get organize, check out this article on 11 Simple Tips That Help You Stay Organized at Work
2. Google Keep
Google keep is an app that allows you to take notes, set reminders and notifications, create lists, and much more.
It supports voice commands which can make things a lot easier for those who prefer not to type things out.
Google Keep is great because it has tons of integrations with other apps such as Gmail, which will automatically send reminders or notification emails to remind you of tasks assigned to you.
The best part is it’s a completely free organization app!
It has plenty of powerful features that can help you manage projects in a more easy and effective way, and let you stay more organized at work.
If your job requires a lot of note-taking and collaboration on projects, then Google keep should be one of your top choices for apps.
This is just like a life organizer app for you. Any.do is a great app that helps you to keep your day organized and productive.
With this app, you can schedule tasks, set reminders, collaborate with others, create lists and much more.
Whether you’re on a desktop or mobile device, you can stay on top of everything at work or home and get things done–just like that!
This tool allows multiple people to contribute to one list so that everyone will know what needs to be done.
You can also share specific items with co-workers by sending them email invitations they can accept or decline as they choose.
Best of all, there are no limits on what you can add—if it’s important to your productivity, put it on a list.
You might also like: The Top 27 Best Photo Editing Apps for Beginners in 2022
Teamwork may not be a free organization app but it is one of the best work organizer apps that come with a free subscription.
And the best among all other collaboration apps for your team and client work.
Teamwork helps you track your daily tasks, along with specific information about who’s doing what and how much of it has been done.
From my perspective (a management perspective), it’s a great way to keep up with progress for multiple teams—they don’t just report their hours, but can upload screenshots of work in progress and more.
Because along with your basic word processing tools, Teamwork allows you to attach files like photos or videos and other documents that may apply to your project.
And when employees are working on a task for two days straight, managers can see that in real-time as well.
With version history and tracking capabilities, teams also have a clear picture of who made edits when, and how they were made.
As a project manager myself (on my third startup!) I love it.
It saves me at least one hour every day from getting to email people asking What’s up? What are you working on? Plus: In-app chat means everyone can ask questions in real time.
I can’t stress it enough. This app is simple and straightforward.
You can also set up a document that multiple people can access simultaneously which makes it easy for teams of various sizes and locations to collaborate on projects in real-time.
It’s easy enough for team members who aren’t familiar with using apps or programs on their computers; all they need is a web browser in order to access files and make changes.
With Otter Voice Notes, users can record voice notes and organize them into easy-to-access categories for later use.
I use this app personally to write my content write and that is why I have it on my list of the best Work organizer apps in 2022.
This app is great for busy professionals who need to take a lot of meetings or conference calls and want to make sure they miss nothing.
People can record their meetings so they can listen back later, or even tag people they speak with regularly so they can easily find all past conversations when necessary.
Otter Voice Notes also allow you to send notifications and/or reminders directly from within the app when a deadline is coming up, helping you stay on top of your tasks and never miss another one again.
Otter Ai also helps you with automatic voice transcription. Your transcription will be ready immediately after you stop recording.
For professional organizers looking for an app that has everything, they need to stay on track throughout their day, give Otter Voice Notes a try.
The core functionality works on both Android and iOS, though there are also desktop and browser apps available as well (if you want to pay for them).
If you don’t mind spending $29/year on an app that might not be all things to all people (like Trello), then Todoist could be for you.
It supports notes, tasks, subtasks, and projects—each with its own level of indentation and lets you attach labels, due dates, and priorities.
7. Just Press Record (for iOS)
Is it just me, or does everyone feel like they have way too many things to remember? I can’t count how many times I’ve been mid-conversation and had an idea pop into my head.
By the time I’ve whipped out my phone and opened up a notepad app, my brilliant idea has disappeared. (I once lost an essay on nostalgia while writing it.)
It would be great if we could just record our thoughts when they pop into our heads, so we can access them later.
Luckily, apps like Just Press Record make doing exactly that possible–and automatic!
When using Just Press Record, you don’t even need to open a new note; Its built-in transcription automatically transcribed your recorded notes for you!
If you are an iPhone user, Just Press Record is just for you, make JPR your personal organization app.
Also Read: Autotask vs Connectwise – A Honest Review
Camscanner is another free organization app I have here on my list. This scanner app turns your smartphone into a portable scanner.
It is easy to use and saves documents on your phone as PDFs, which you can share via email or text message.
This is not just for business people who have to email contracts all day;
It’s also handy for college students who need to scan and save academic papers or work on their school projects by using Camscanner on their phones.
A big part of managing your life is understanding what you have to do when it’s due, and who’s involved.
24me is a smart personal assistant and work organizer app that lets you manage tasks and break each task into subtasks for sharing with others.
This app has a lot of great organizational features that make it stand out from other calendar apps.
Whether you want to schedule an appointment, add tasks or notes, track your goals, or even just find someone’s contact information, it’s easy with 24Me.
24Me s the best task organization app for you.
It also integrates seamlessly with Google Calendar and has Android wear support as well.
This makes 24Me one of those must-have organizational apps that everyone needs in their toolkit.
Any time you’re working with sensitive or confidential information, it’s a good idea to keep that information on one device only.
The 1Password app helps do just that—it lets you store your passwords and other info in an encrypted database that syncs across your devices.
It may seem like overkill for less sensitive tasks, but if you use multiple computers regularly (for work or play), it can be a godsend.
Over time, 1Password keeps everything secure and easy to access—and all it costs is $2.99 per month for up to six accounts.
That’s not much at all.
Asana is a free task management tool, collaboration software, and one of the free organization apps that can be used for both work and personal projects.
You can use Asana to;
- Create tasks,
- assign them to specific individuals, and
- add due dates.
- You can even attach files to tasks.
It’s a useful way to keep everyone on your team updated on what needs to be done.
Asana is great for individual users as well, especially freelancers who are juggling multiple clients at once.
Using Asana as your personal assistant app will surely increase your productivity.
With third-party tools like Microsoft Office 365 or Google Drive bundled with Asana, you have access to all of your files within one program.
You can set reminders and make lists of things you need to get done today or later in any week.
Cloze is a unique iPhone app that acts as your own personal assistant and planner. It is one of the best productivity apps in 2022.
- You can use it to make lists of things that need remembering,
- Cloze can also help you remember important dates
- keep track of people you know, and
- even follow up with specific individuals.
Cloze has a simple user interface that makes it easy to use while also giving it much more functionality than similar apps.
By connecting via your phone’s contact list or social networks, Cloze can make all kinds of suggestions based on who you talk to regularly or follow on social media.
If someone mentions they need groceries or were planning on going out for dinner with friends later in the week, for example;
Cloze will automatically generate an event for that time frame so you don’t forget about it.
Dropbox is an excellent way to organize and share files online.
This service allows you to keep track of multiple work projects while making them easily accessible to multiple computers.
It’s easy to use and can help you get organized more quickly than expected.
After signing up for a free account, simply drag files into your Dropbox folder or right-click and choose Dropbox from your contextual menu.
This app will start syncing your files, which is great if you want access to all of your files without having to plug in any extra hardware or software.
By using Dropbox, you can sync all of your files on any device anywhere—as long as there’s internet access at both locations.
This handy app lets you save web pages for later, like to read it now or need to reference it later.
It’s a great way to keep your life well-organized and free of clutter since most of us forget important articles when we get home from work at night.
The best part about Pocket is that it will sync across all your devices, meaning if you’re reading on your smartphone during a break at work, you can finish up on your tablet back home.
ClickUp is a task management and collaboration tool, and one of the best organization apps that has a user-friendly interface.
It is one of those best work organizer apps that allows you to track all project-related tasks, conversations, and documents from one place.
When you’re trying to be productive, it can be tough to stay focused. ClickUp allows you to divide your projects into steps and manage tasks, time and invoices with a clean interface that feels like it belongs in an office.
The app also keeps everything in one place and supports document attachments so you don’t have to clutter up your email inbox with documents.
If you’re not sure where an idea should fit into your business plan, ClickUp can help.
The tool is free for basic use, but some of its best features are limited. Still, if it’s productivity features you need, ClickUp has some of the best around.
Even better, when multiple users access and contribute to a single document, it’s easy to tell who added what—no more confusion about who said what.
Online calendars are extremely helpful for keeping track of appointments, meetings, and more.
Dayviewer is an online calendar that allows you to share your schedule with coworkers or family members.
The calendar also has a built-in task manager so you can organize your to-do list.
This is one of our best organization apps because it makes it easy to create tasks for yourself and others.
If a deadline is coming up, simply add it to your list in Dayviewer so you’ll never forget about it again!
Another one of our best organization apps is because it lets multiple people see what they need to get done on any day.
Trello is an easy-to-use organizational tool, task management, and collaboration software that can do everything, from helping you schedule your day to managing a team project.
You can refer to Trello as your mobile personal assistant, because that’s what it does, assist you in managing your tasks.
With the app, tasks are laid out in an easy-to-follow format and placed into ‘lists’ which can be labeled with names, dates, durations, and more.
The customizable visual layout of lists helps keep projects at hand when multiple people need to know what everyone is working on.
RescueTime is an easy way to get a good look at your online life and make sure you’re not wasting time.
For example, it keeps track of how long you spend on each website, which pages draw your attention, and what programs or apps you use.
Then it sends that information to your account so you can see your activity trends.
You can even set daily limits for specific sites or apps.
So if you know you’ll waste a ton of time mindlessly refreshing Twitter throughout the day, say, set a cap for yourself that limits usage to 10 minutes per site.
Lastpass is an alternative app to 1password. If you also have 20+ different accounts (like me) to keep track of and a password for each one, LastPass is a must-have organization app for managing your passwords.
Create strong passwords for all your online accounts, generate random passwords on-the-fly, securely store all your passwords and automatically log you into any site.
Completely free with no hidden fees or charges.
LastPass has its very own mobile app and is currently available on every platform including Android, iOS, Windows Phone 8, Chrome OS, Mac OS X, and even Firefox.
If you’re looking for a safe way to manage your passwords – LastPass App is definitely worth a try!
And it goes beyond just passwords, too.
You can save notes, store addresses, and even sync with Google Docs so that any changes you make on one device are immediately available on another.
Jotterpad allows you to jot down and organize your thoughts, outlines, and research in a structured way.
I love using this app because it is quick to launch and easy to use for all levels of writers.
Whether you’re doing research for school or work, or if you just want a place to keep your own personal thoughts organized, JotterPad is a solid choice.
You can add as many files as you want (up to 500), and format text with bold and italics.
Plus, it syncs between all of your devices automatically so you never have to worry about losing track of important notes.
It also includes advanced features like search capabilities within documents, cloud backups, Google Drive integration, and more.
This may be the last on my list, but it’s probably one of the top best organizer apps in 2022.
This has been my go-to time-tracking app for a while now.
It surprised me to learn just how much of my time I waste on social media and online games.
When Toggl’s new mobile app came out earlier in 2017, I found it easy to track those distractions, which helped me boost my productivity.
Even if you don’t use its time-tracking features, Toggl is still an excellent way to stay on top of what you’re working on throughout your day and organize tasks into different projects.
It offers desktop apps for Windows and Mac and a mobile app for Android and iOS. Oh, and there are also browser extensions for Chrome, Firefox, and Safari.
Modern work requires excellent organization skills and there are a lot of work organizer apps to help you be more productive, even after you’ve left your desk.
The 21 best work organizer apps we reviewed are great, but they’re not perfect. We’d advise you to take each app for a test drive and keep what’s best for your lifestyle.
Everyone is different, and that means we need apps that accommodate our unique lifestyles. Keep that in mind when choosing your solution!
Do you have any apps mentioned above that you’ve tried before that work well for you? Or there’s an app you can’t wait to try out?
The comment box below is open for you.
If you also have an app that you would like us to try, please drop your suggestion in the comment box below.